Privacy Policy

II. Our Handling of Personal Information

1. Name of the Company

SHIFT USA Inc.

2. Purpose of Use

We will handle personal information collected by us in an appropriate manner for all or any of the purposes set out in (1) through (7) below and for other purposes that we notify or announce when collecting personal information.

• (1) Personal information in relation to our clients:
  1. (a) for carrying out the services or work outsourced to us;
  2. (b) for providing our services;
  3. (c) for planning and/or development of new services;
  4. (d) for advertising, promoting, and sales promotion activities for our services (including analysis of information and/or marketing, and/or providing information on any products, services, and/or events such as exhibitions by email, direct mail or other means);
  5. (e) for performing any agreement with any of our clients or business partners and/or support services for them;
  6. (f) for handling inquiries; and/or,
  7. (g) for keeping records regarding our visitors.
• (2) Personal information in relation to our business partners:
  1. (a) for performing any agreement with any of our business partners, order management, and/or support services;
  2. (b) for referral to our clients or acting as an agency or intermediary with regard thereto;
  3. (c) for planning and/or development of new services;
  4. (d) for advertising, promoting, and sales promotion activities for our services (including analysis of information and/or marketing, and/or providing information on any products, services, and/or events such as exhibitions by email, direct mail or other means);
  5. (e) for taking measures in connection with office safety and hygiene or prevention of disease;
  6. (f) for handling inquiries; and/or,
  7. (g) for keeping records regarding our visitors.
• (3) Personal information of persons participating in or attending seminars or events that we hold or join:
  1. (a) for any actions necessary for holding and operating seminars or events, including without limitation, reception of applications, various actions on the days of the seminars or events, handling inquiries, support services after the seminars or events;
  2. (b) for any actions necessary for providing information as to seminars and/or events held by us or any of our subsidiaries and affiliated companies (hereinafter collectively called “our Group Companies”); and/or,
  3. (c) for advertising promoting, and sales promotion activities for our services and/or our Group Companies’ services (including analysis of information and/or marketing).
• (4) Personal information of persons considering joining our company or any of our Group Companies:
  1. (a) for providing information to such persons or communicating with them regarding recruitment activities;
  2. (b) for conducting procedures for selecting employees;
  3. (c) for confirming past applications submitted to our company;
  4. (d) for managing information of applicants;
  5. (e) for analyzing and reviewing recruitment strategies in order to implement more effective recruitment activities in our company and our Group Companies;
  6. (f) for providing information on events, seminars, and content related to our company and our Group Companies;
  7. (g) for advertising, promoting, and sales promotion activities for our services and/or our Group Companies’ services (including analysis of information and/or marketing); and/or,
  8. (h) for conducting research to facilitate and improve the efficiency of future recruitment and selection of employees.
• (5) Personal information of employees and former employees of our company and our Group Companies:
  1. (a) for business contact and communication, management of facilities and equipment, and/or other matters;
  2. (b) for employee evaluations, personnel changes (including secondments and dispatching), awards and disciplines, and/or other personnel management
  3. (c) for employees’ labor management;
  4. (d) for determination and payment of salaries and/or bonuses, tax related matters, and/or procedures relating to social security;
  5. (e) for providing welfare services;
  6. (f) for safety and hygiene, health care, or prevention of disease; and/or,
  7. (g) for advertising us or our services.
• (6) Personal information of shareholders of our company or any of our Group Companies:
  1. (a) for shareholders relations activities pursuant to laws and regulations such as various procedures, sending documents, and/or managing shareholders data; and/or,
  2. (b) for taking measures for enhancing relations between the shareholders and our company or our Group Companies.
• (7) Personal information of persons who submit inquiries to us:
  1. (a) for handling inquiries.

3. Sharing Personal Information with Third Parties

• (1) We may share your personal information with third parties if we satisfy applicable legal requirements.
• (2) We may share personal information with our Group Companies as follows (as of today, our Group Companies are as follows.)
  * Our Group Companies
  https://en.shiftinc.jp/company/outline/

• ⚫︎ Personal information to be shared

  Types of personal information to be shared	Items of personal information to be shared
  Personal information in relation to any of our clients	Information on contact persons of our clients including without limitation such persons’ related organization names, titles, names, and/or contact details (such as email addresses and telephone numbers)
  Personal information in relation to any of our business partners	Information on contact persons of our business partners including without limitation such persons’ related organization names, titles, names, contact details (such as email addresses and telephone numbers), and/or information on their qualifications, licenses, skills, and career.
  Personal information of any person participating in or attending seminars or events that we hold or join	Information on persons participating in or attending seminars or events that we hold or join including without limitation such persons’ related organization names, titles, names, contact details (such as email addresses and telephone numbers), and/or names of seminars or events that such persons participate in or attend
  Personal information of any person considering joining our company or any of our Group Companies	Basic information on such persons including without limitation their names, contact details (such as email addresses and telephone numbers), addresses, and headshots Information on wages including without limitation salaries and/or bonuses Information on personnel matters including without limitation qualifications, licenses, skills, and/or academic or job histories Information on family matters including without limitation whether there are any family members to provide for Information on employment examinations such as CAT tests, results of job interviews, and/or other related matters Other information stated in resumes or curricula vitae Whether the person has a disability certificate Whether the person has a residence card Information contained in communications between us and the applicant in the form of dialogue, telephone calls, e-mails, etc. for the purpose of interviews and other recruitment activities History of application for and participation in recruitment activities and the results of selection for employment
  Personal information of employees and former employees of our company and our Group Companies	Basic information on employees themselves including without limitation their department names, company names, titles, names, contact details (such as email addresses and telephone numbers), addresses, employee numbers, and headshots Information on attendance records, operation records of supplied PCs and/or mobile phones, records of internal network usage, and office access records Information on personnel matters including without limitation qualifications, licenses, skills, academic or job histories, in-house transfer histories, employee evaluations, and/or awards and disciplines Information on salaries, bonuses, severance payments, corporate pensions, and/or other related matters Information on the usage of welfare services and/or other related matters Information on health check results and/or other related matters Information on names, addresses, contact details (such as email addresses and telephone numbers), dependent relations, health conditions, and other matters with respect to family members of the employees or the former employees Any other information we collect and retain in relation to personnel affairs or corporate operations
  Personal information of persons who submit inquiries to us	Information provided to us when you fill out our inquiry form, including without limitation, names and contact details (such as email addresses and telephone numbers)

• ⚫︎ Purpose of Use

  Type of information	Purpose of use
  Personal information in relation to any of our clients	The same purposes as those described above in 2.(1) “Personal information in relation to our clients”.
  Personal information in relation to any of our business partners	The same purposes as those described above in 2.(2) “Personal information in relation to our business partners”.
  Personal information of any person participating in or attending seminars or events that we hold or join	The same purposes as those described above in 2.(3) “Personal information of persons participating in or attending seminars or events that we hold or join”.
  Personal information of any person considering joining our company or any of our Group Companies	The same purposes as those described above in 2.(4) “Personal information of persons considering joining our company or any of our Group Companies”.
  Personal information of an employee or former employee of our company or any of our Group Companies	The same purposes as those described above in 2.(5) “Personal information of employees and former employees of our company and our Group Companies”.
  Personal information of persons who submit inquiries to us	The same purposes as those described above in 2.(7) “Personal information of persons who submit inquiries to us”.

• ⚫︎ How we collect personal information

  Type of information	How we collect personal information
  Personal information in relation to any of our clients	We may collect such personal information, which is stated in a written or electronic document given by such client, is communicated orally by the client, and/or is obtained from a third party based on the consent of the person identifiable by such personal information.
  Personal information in relation to any of our business partners	We may collect such personal information, which is stated in a written or electronic document given by such business partner, is communicated orally by the business partner, and/or is obtained from a third party based on the consent of the person identifiable by such personal information.
  Personal information of any person participating in or attending seminars or events that we hold or join	We may collect such personal information, which is stated in a written or electronic document given by such participant or attendee, is communicated orally by the participant or attendee, and/or is obtained from a third party based on the consent of the participant or attendee.
  Personal information of any person considering joining our company or any of our Group Companies	We may collect such personal information, which is stated in a written or electronic document given by such person, is communicated orally by the person, and/or is obtained from a third party based on the consent of the person.
  Personal information of an employee or former employee of our company or any of our Group Companies	We may collect such personal information, which is stated in a written or electronic document given by such employee or former employee, is communicated orally by the employee or former employee, and/or is obtained from a third party based on the consent of the employee or former employee.
  Personal information of persons who submit inquiries to us	We may collect such personal information stated in a written or electronic document given by the inquirer.